Shorten the processing time, increase transparency

Challenges

1400-1600 incoming invoices and credit items per month

Too many different people responsible for the approval of invoices

The process of receiving to approving invoices had taken very long

Delay when an approving person is absent

Difficulties with the creation and archiving of invoices

There was no information or records that would show why, where, or for how long an invoice held a specific status

Results

Significantly higher clarity in the approval process

Run-through time cut by 30% (depending on the department)

Due to stem-data in the ERP system the allocation to the responsible is done almost automatically

Substantially simplified the registration of incoming invoices with the utilization of easyScan

Preparation of approved protocols and indicators to later archive the invoice

Markus Heinl, IT department Litens Automotive GmbH, Gelnhausen
GEDYS IntraWare 7 and GEDYS IntraWare Helpdesk with 110 users of Workflow